Think your qualifications will speak for themselves? Think again. Landing an interview often hinges on your resume’s ability to speak the language of Applicant Tracking Systems (ATS).
What are Applicant Tracking Systems (ATS)?
Applicant Tracking Systems (ATS) are software programs used by many companies to manage the recruitment process. ATS automate tasks like screening resumes, sorting applicants, and scheduling interviews. Essentially, ATS are digital gatekeepers between job seekers and hiring managers.
Here’s a step-by-step explanation of how ATS work in four key steps:
Step 1: You submit your resume and cover letter, both landing in the ATS.
Step 2: The ATS scans your documents for keywords: the more relevant keywords, the higher your chances of passing through the initial screening.
Step 3: ATS also checks your resume’s format and structure, ensuring it’s compatible with the system. This typically involves using common fonts, clear headings, and bullet points.
Step 4: Based on keyword matches and formatting compliance, the ATS ranks applicants and presents a shortlist to human recruiters.
Understanding how ATS work is crucial for entry-level job seekers, as companies often receive a high volume of applications. Optimizing your resume for ATS compatibility can significantly increase your chances of getting noticed by recruiters and landing an interview.
How to Make Your Resume ATS-Friendly
Strategy #1: Using Keywords
Targeted Approach: Deconstruct job descriptions, and highlight relevant skills, software, and industry-specific terms. Think “team-oriented,” “data analysis,” or “social media marketing.”
Strategic Integration: Weave these keywords naturally throughout your resume, focusing on your summary, skills section, and work experience descriptions.
Strategy #2: Proper Formatting
Professional Presentation: Do not use fancy fonts (or emoji) for your personal brand. ATS favor clean, professional formats with standard fonts like Arial, Calibri, or Helvetica.
Structured Clarity: Use clear headings (“Education,” “Skills”) and bullet points for effortless scanning.
Digital Compatibility: Save your resume as a .doc or .docx file. PDFs can confuse ATS, and definitely do not use image files.
Strategy #3: Content
Power Verbs: Replace passive verbs like “managed” with power verbs like “developed” or “achieved.” Showcase achievements, not just responsibilities. And, quantify your impact whenever possible. Did you “increase sales in Quarter 1 by 15%” or “grow website traffic by 20%”? Numbers speak volumes.
Tailored Approach: Target your resume with keywords and achievements for each job. Consider creating a master resume template, and customize it for each job application.
Proofread with Care: Proofread your resume meticulously before submitting, as typos and grammatical errors can be red flags for both ATS and human reviewers.
Looking for more help? Try a free online tool like Jobscan to assess your resume’s ATS capability.
Your resume is your first impression. Make it count!
We know you can do it.
